The Purchasing Administrator is responsible for providing administrative and operational support to the Purchasing team to ensure efficient procurement processes. This role coordinates closely with internal departments, external suppliers and freight forwarders, supports purchase order issuance, manages documentation, and assists with logistics and payment processing in compliance with company purchasing policies.
Key Responsibilities
- Support the Purchasing team with day-to-day procurement activities, including issuing and maintaining purchase orders for office supplies, shop supplies, packaging materials, services, and other indirect materials.
- Coordinate with internal departments such as Accounting, Production, Quality, and Engineering to ensure compliance with purchasing processes and company policies.
- Maintain accurate and up-to-date purchasing data in the ERP system, including purchase orders, delivery information, SQM documents, and pricings.
- Arrange and coordinate logistics and transportation activities by coordinating with suppliers, freight forwarders, and internal departments; monitor shipment status and maintain accurate delivery information in the ERP system.
- Prepare and submit payment requests, coordinate invoice matching (PO/receiving/invoice), and work with Accounting to resolve invoice discrepancies.
- Additional responsibilities as required to support the Purchasing and Supply Chain functions.
- Diploma or degree in Business Administration, Supply Chain, or a related field preferred
- 2+ years of experience in a purchasing, procurement, or administrative support role
- Experience working with ERP systems (SAP, Spire, or similar) is an asset
- Strong organizational skills with high attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Effective communication skills and ability to work cross-functionally
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Basic understanding of purchasing, logistics, and invoice processing concepts
- Knowledge of Mandarin is an asset.
Salary Range: $42,000-$48,000
*Salary will be determined based on candidate's experience, skills and qualifications.
*Only selected candidates will be contacted.
*This is a current, real vacancy that needs to be filled as soon as possible.
Additional Job Postings
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Purchasing Administrator - Mandarin language proficiency required
Richmond Hill, Ontario- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON
- Richmond Hill, ON